Shipping and distribution within loaner kit programs require speed, precision, and complete traceability. Life Science Outsourcing (LSO) supports loaner kit processing with controlled, compliant shipping and distribution services to efficiently move reusable instruments between OEMs, hospitals, and clinical sites.

Our shipping and distribution operations are fully integrated with loaner kit inspection, reprocessing, and inventory control, ensuring kits are returned, evaluated, repackaged, and redeployed without unnecessary delays or loss of visibility.

What is Shipping and Distribution in Loaner Kit Processing?

In the context of loaner kits, shipping and distribution refers to the controlled movement of reusable medical devices throughout their lifecycle. This includes outbound shipment of loaner kits, inbound receipt of used kits, redistribution following inspection or reprocessing, and inventory updates tied to each movement.

Unlike standard finished goods fulfillment, loaner kit shipping must account for condition, usage history, turnaround time, and regulatory documentation at every step.

Who Needs Loaner Kit Shipping and Distribution?

Medical device manufacturers that operate loaner programs rely on specialized shipping and distribution to support hospitals, surgery centers, and sales teams without disrupting clinical schedules.

These services are especially critical for OEMs managing high-value reusable instruments, orthopedic implants, or complex kits that must move quickly between procedures while maintaining full traceability.

How Does Shipping and Distribution Work?

A typical loaner kit shipment at LSO includes the following activities:

• Order or shipment request received from the customer via phone, email, or system notification
• Pick and verification of loaner kits or components using first-in, first-out (FIFO) methodology
• Inspection of packaging condition and verification of kit contents prior to shipment
• Controlled packing to protect device integrity during transit
• Inventory updates to reflect shipment status and kit location
• Freight coordination, tracking assignment, and customer notification

Inbound shipments of returned loaner kits are received, logged, and routed directly into inspection or reprocessing workflows as part of the broader loaner kit processing program.

Shipping Timelines and Capabilities

LSO supports time-sensitive shipping requirements common to loaner kit programs:

• 100% of same-day shipments received before 12:00 PM PST are processed and shipped
• 90% of standard shipments received before 12:00 PM PST ship the same business day
• All orders are processed within 24 hours
• International shipments typically require 48 hours
• Drop shipping directly to hospitals or clinical sites is available

Traceability, Reporting, and Inventory Visibility

Complete traceability is central to loaner kit shipping and distribution. LSO provides reporting and visibility aligned with quality system requirements and customer needs.

• Inventory status and kit location
• Shipping dates and carrier tracking information
• Backorder and availability reporting
• Sales and usage analysis by SKU, customer, or revenue
• Receiving reports and return merchandise authorization (RMA) tracking
• Daily, weekly, or monthly reports available upon request